How to Use the Different Types of Hyperlinks in Microsoft Word

Microsoft Word lets you add a hyperlink to connect a word, picture, or phrase to another document or webpage. You can identify a hyperlink in a Microsoft Word document by looking for blue text with an underline. However, you can change the way hyperlinks appear with a few tweaks like the font style and colors of a hyperlink.

Microsoft provides a few options in Word to customize the hyperlink to achieve the desired impact. To learn how to use the different types of hyperlinks, read below:

Hyperlink to a location on the web

The most common type of hyperlink used in Microsoft Word is a link to a location on the web. This link connects the reader to a specific website as defined by the creator of the document. Here’s how to use it on Microsoft Word.

Step 1: On your PC, click on the Start menu and search for Word.

2nd step: Click on the Word application or your Word document from the results.

Step 3: When launching the Word application, select the text or image in which to insert the web link.

Step 4: Move your cursor to the ribbon and click on the Insert tab.

Step 5: Go to the Links section and click on the drop-down menu.

Step 6: Click the Insert link to launch the Insert Link window.

Step 7: On the left side of the window below the link, click Existing File or Web Page.

Step 8: Type the address of the web page you want to link into the address bar.

Step 9: Click OK to create the hyperlink.

Alternatively, you can select the text and simultaneously press CTRL + K on your keyboard to launch the Insert Hyperlink window.

Hyperlink to a PC file

Microsoft Word lets you hyperlink to files on your computer. This is how it works.

Step 1: On your PC, click on the Start menu and search for Word.

2nd step: Click on the Word application or your Word document from the results.

Step 3: When launching the Word application, select the text or image in which to insert the web link.

Step 4: Move your cursor to the ribbon and click on the Insert tab.

Step 5: Go to the Links section and click on the drop-down menu.

Step 6: Click Insert Link to launch the Insert Link window.

Step 7: On the left side of the window under Link To, click Existing File or Web Page.

Step 8: Click the drop-down menu next to Look in to navigate to the location of the existing file/folder.

Step 9: After finding your file, click OK to create the hyperlink.

Hyperlink to a new document

Suppose you want to create a hyperlink to a document that you haven’t worked on yet. Microsoft Word lets you create a new document and link to it. This is how it works.

Step 1: On your PC, click on the Start menu and search for Word.

2nd step: Click on the Word application or your Word document from the results.

Step 3: When launching the Word application, select the text or image in which to insert the web link.

Step 4: Move your cursor to the ribbon and click on the Insert tab.

Step 5: Go to the Links section and click on the drop-down menu.

Step 6: Click Insert Link to launch the Insert Link window.

Step 7: To the left of the window under Link To, click Create New Document.

Step 8: Provide file details, including file name and preferred location under Full Path.

Step 9: Under When to edit, choose between “Edit new document now” or Edit new document later.

Step 10: Click OK to create the hyperlink.

Hyperlink to an email address

The hyperlink to email option comes in handy when creating official documents where you need to add an email address. Clicking on the email hyperlink takes the reader to a location where they can send you an email. See the steps below on how to create a hyperlink to an email address:

Step 1: On your PC, click on the Start menu and search for Word.

2nd step: Click on the Word application or your Word document from the results.

Step 3: When launching the Word application, select the text or image in which to insert the web link.

Step 4: Move your cursor to the ribbon and click on the Insert tab.

Step 5: Go to the Links section and click on the drop-down menu.

Step 6: Click Insert Link to launch the Insert Link window.

Step 7: On the left side of the window under Link To, click Email Address.

Step 8: Enter the email address in the Email Address box or select an address from the Recently Used Email Addresses list.

Step 9: Go to the Subject box and provide a subject for the email.

Step 10: Click OK when finished.

Hyperlink to a location in a Word document

Finally, Microsoft Word allows you to create hyperlinks to another part of the document or another document. This comes in handy when referring to bookmarks or headings in documents. Here’s how.

Step 1: On your PC, click on the Start menu and search for Word.

2nd step: Click on the Word application or your Word document from the results.

Step 3: When launching the Word application, select the text or image in which to insert the web link.

Step 4: Move your cursor to the ribbon and click on the Insert tab.

Step 5: Go to the Links section and click on the drop-down menu.

Step 6: Click Insert Link to launch the Insert Link window.

Step 7: To the left of the window below the link to, click Place in this document.

Step 8: Move your cursor to “Select a page in this document” and choose the title or bookmark you need to link to.

Step 9: Click OK after selecting the title or bookmark.

Formatting Hyperlinks in Microsoft Word

That’s all for how to use hyperlinks in Microsoft Word. The different options explained above can be used for various scenarios. As mentioned earlier, you can customize the color, style, and format of a hyperlink to your liking.

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